Landlord Backtracks on Air Conditioning Fees: A Lesson in Lease Agreements

by | Aug 14, 2017 | Rental Forms

A Toronto landlord has backed off a demand that tenants pay a seasonal fee for the right to use portable air conditioners shortly after a tenant complained to news reporters.

A tenant on a fixed income received notice that she would have to pay to use the air conditioner already installed in her unit. The original lease did not provide for such a charge, nor had the long-term tenant ever been required to pay a fee in the past. Still, some tenants did pay up. Those tenants will be reimbursed, according to the report.

Landlords in Ontario are faced with a new challenge now that rising energy costs can no longer be passed on to tenants by way of an above-guideline rent increase. Ontario landlords are limited to a 1.5 per cent rent increase for 2017, and 1.8 in 2018. According to the report, as a result of the new limits, some landlords have instituted separate fees to cover rising costs.

The problem, however, is that the move may be illegal.

This case highlights two important issues regarding Tenancy Agreements:

Lease Modifications Require Mutual Consent
Generally, a lease cannot be modified unilaterally. While no court weighed in on this specific case, it is a rule of contract law that an agreement cannot be modified without consent from both parties if the modification impacts a material term. Requiring the tenant to pay more money is likely to be considered material.

Tenancy Law Preempts the Tenancy Agreement
When it comes to the lease versus the law, local tenancy rules typically win. Even if a landlord charges additional fees to cover utilities in a new lease with a new tenant, the move still may be illegal. The intent of the new rules in Ontario is to force landlords to institute energy-saving measures in their buildings, and not to pass those expenses on to tenants. While, again, this has not been litigated, it is generally the case that the lease must not violate the law, even if a tenant agrees to comply.

Before changing policies that impact the Tenancy Agreement, landlords should:

Run the change past a lawyer (or paralegal if applicable); and
Give some thought to leasing policies before offering the lease to a tenant, keeping in mind that the tenant may remain for many years, and in some cases, is not required to renew — so there will be no opportunity to modify the Tenancy Agreement.

This post is provided by Tenant Verification Service, Inc., helping landlords reduce the risks of renting with fraud prevention tools that include Tenant ScreeningTenant Background Checks, (U.S. and Canada), as well as Criminal Background Checks, and Eviction Reports (U.S. only). 

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Disclaimer: The information provided in this post is not intended to be construed as legal advice, nor should it be considered a substitute for obtaining individual legal counsel or consulting your local, state, federal or provincial tenancy laws.

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